Governance & Documents
Mates Fund is a registered Australian charity and volunteer-run organisation. We work alongside communities to support practical, community-led projects through transparent funding, local leadership, careful record-keeping and responsible decision-making.
This page brings together the documents and processes that help explain how Mates is governed, how money is managed, how risks are handled, and how people can raise questions or concerns.
We believe trust should be practical. That means clear policies, accessible financial information, honest reporting, and a straightforward way for donors, partners, volunteers and community members to understand how we work.
Legal status
Constitution
Mates Fund Ltd is an Australian public company limited by guarantee and registered charity.
Legal and registration details:
Entity name: Mates Fund Ltd
ABN: 56 677 969 774
Structure: Public company limited by guarantee
Status: Registered charity
Operating model: Not-for-profit and volunteer-run
Website: www.matesfund.org
Mates Fund operates through country and project areas, including Mates Fiji, Mates Pakistan and Mates Fund Australia. These sit under the governance, policies, financial controls and charitable purpose of Mates Fund Ltd.
Legal and registration details:
Entity name: Mates Fund Ltd
ABN: 56 677 969 774
Structure: Public company limited by guarantee
Status: Registered charity
Operating model: Not-for-profit and volunteer-run
Website: www.matesfund.org
Policies
Our policies guide how Mates Fund makes decisions, manages money, works with partners, protects people, handles information, records conflicts, and responds to concerns. These policies are designed to support community-led work while keeping the organisation accountable. They apply across Mates Fund projects, including Mates Fiji, Mates Pakistan, Mates in Crisis and future initiatives.
Policies include:
Conflict of Interest Policy
Child and Vulnerable-Person Safeguarding Policy
Financial Management Policy
Risk Management Framework
Selection Handbook & Criteria Policy
Anti-Terrorism and Sanctions Compliance Policy
Complaints and Feedback Policy
Fraud Prevention & Whistleblower Policy
Volunteer Code of Conduct
Privacy and Data Protection Policy
Community Partner MoU template
Organisational Partner MoU template
Financial documents
Mates Fund publishes financial documents so donors, partners and community members can understand how funds are received, held and used.
Our financial records are prepared on a cash basis appropriate for a small charity. Funds are held with NAB Australia, and accounts are structured to improve clarity and traceability across program areas.
Mates Fund has no paid staff. Administration and coordination are performed by volunteers, and no director remuneration is paid.
